Major Activities 

Strategy & Leadership - Provide strategic and operational direction and guidance for decision-making for supply chain management (SCM) function. Responsible for ensuring proper training and development of SCM personnel. Provide inputs and operational insights into the long-term financial management strategy from a supply chain and contracts management strategy perspective. Conceptualise and design the ATNS Supply Chain and Contracts Management strategy aligned to the business strategy. Successful implementation of integrated operational strategies and work plans. Set clear performance targets for Supply Chain and Contracts Management and ensure the achievement thereof by the Function. Develop the annual Supply Chain Management business plan to enable the achievement of the functional strategy and targets. Ensure alignment of the functional processes and outputs to the vision, mission and values of ATNS. Seek opportunities for contributing towards profitability – cost savings initiatives. Performance management – evaluation and grading, setting agreed targets to achieve centralised procurement objectives and goals. Review, develop and implement SCM strategy for achieving ATNS objectives.

 Manage and maintain ATNS’s SCM policy, processes and procedures to ensure good governance and efficiency (Supply Chain and contract Management - To provide operational and technical thought leadership in the supply chain and contracts management department. Conceptualise and define the most appropriate supply chain and contracts management framework aligned to the business and departmental strategies. Conduct research and development regularly to enhance the Supply Chain and Contracts Management function’s operating frameworks aligned with the trends, technological advances and changes in business strategy. Establish, maintain and manage operations of the required forums and structures to enable effective collaboration and alignment with other functions.  Continuously develop, maintain, measure, monitor and review the Function’s policies, procedures and service level agreements to ensure their legal compliance, efficiency and efficacy.

Lead preparation of tenders and bids to ensure their accuracy and compliance and enable procurement of services and goods for the organisation. Manage evaluation of responses to bids and tenders to enable identification and appointment of qualified suppliers/ service providers. Manage discussions, drafting, reviewing and negotiating of the terms of business contracts. Conduct assessment of suppliers as required to ensure their capabilities and capacities. Ensure compliance to projects delivery schedules and payments of suppliers of goods and services. Manage effective and efficient monitoring of the projects budgets to ensure efficient business operations. Ensure training of all users on supply chain policies, procedures and processes to enable compliance. Manage record keeping for all contract-related correspondence and documentation. Monitor and complete contract close-out, extension or renewal, as appropriate. Ensure conducting of effective assessment of vendors aligned to the Vendor Management processes. Ensure proper maintenance of contract documents, amendments, change orders and correspondence. Maintenance of bank guarantees, and insurance policies as required. Commercial vetting of subcontractor tenders and contracts, negotiation, award support and risk analysis. Work with procurement managers and buyers to source the right products and services. Negotiate contracts with suppliers and customers. Improve the overall supply chain performance and look for any possible innovations to the process. Consider the environmental impact of the supply chain in order to enable meeting of the sustainability commitments. Implement new technologies and stay alert to new trends and developments in industry. Analyse supply chain data and performance. Ensure Implementation of CAPEX and OPEX procurement plan and monitor progress.  Prepare and review submission memorandums to Procurement Committees. Provide final approval in line with the Delegation of Authority. Provide final approval on procurement transactions below R1m (VAT Incl). Make necessary recommendations in line with

 Stakeholder Management - Develop and implement effective stakeholder management strategies, policies and procedures aligned to the business strategy. Build and maintain strong relationships with all relevant stakeholders to enable an effective and efficient Supply Chain and Contracts Management department.  Keep stakeholders informed on all relevant developments and processes to enable their support and buy in. Guide Internal and External Stakeholders on procurement processes. Facilitate and ensure adherence to Procurement SLA with internal stakeholders. Advise Bid Committee members. Implement strategic sourcing, liaising and negotiating with new and existing suppliers to improve business. Build and maintain positive working relationships with strategic suppliers to ensure cost, quality, and delivery targets are met.

 Governance, Risk, Compliance and Reporting - Develop, implement and manage the governance, risk, compliance and reporting framework for the Supply Chain and Contracts Management processes.

Develop and drive a culture of compliance to the supply chain management policies to enable effective risks management.  Continuously monitor and evaluate compliance of the Supply Chain and Contracts Management team to all ATNS policies and procedures and relevant legislative frameworks.  Identification, documentation, and management of key contractual/commercial risks throughout project bid cycle. Investigate any reported incidents of violation to enhance effectiveness of the processes and mitigate any risks. Proactively identify any risks facing the department and appropriately and timeously measure, correct and manage such risks. Prepare ad hoc reports as required to enable business decision making. Interpret National Treasury’s SCM Guidelines, instruction notes and PFMA regulations - where necessary, recommend changes for implementation. Investigate and report procedural deviations and recommend corrective actions. Workshop and train end-users on new and changes in procurement legislation. Monitor and report on BBBEE procurement activities against approved B-BBBE targets. Ensure compliance with applicable National Treasury and all regulatory requirements, guidelines and instructions.

  Finance and Cost Management - Develop and ensure efficient management of the approved budget. Manage the costs involved while maintaining quality of service. Compile and provide required reports on utilisation of the budget. Identify and prevent irregular and fruitless and wasteful expenditure. Monitor and report on monthly expenditure by category. Provide the required supporting documents to enable effective auditing process.

People Management - Ensure resourcing of the department with skilled and competent team members.    Manage a team of supply chain managers, coordinators, and specialists responsible for planning and executing supply chain and contracts management activities. Ensure that performance management is embedded in the department to enable effective attraction, development and retention of talent. Mentor and coach staff as required to ensure availability of skills aligned to the business strategy.