Processing of requests pertaining to medical and benefits matters. Process paperwork for new employees and enter employee information related to medical and/or benefits into the relevant system. Raise any risks pertaining to the processing of medical and benefits administration within ATNS. Respond to requests from business timeously and accurately.

 Medical and Benefits Systems Management and Maintenance. Collaborate with external HR system consultants to implement system enhancement/ changes to align with the ATNS leave Policy when required. Test system updates and changes to ensure functionality and compliance before deploying to production. Liaise with the IT department for technical support, ensuring smooth integration and system updates.

 System Enhancements & Testing- Establish good working relationships with students. Establish and maintain good working relationships with various internal. departments, including Finance, Supply Chain Management, Aviation Training Academy, Air Traffic Services, IT, and others. Establish sound relations with external service providers.

 Transfer and Relocations. Process according to the relocation date and assign and update HR Core. Raise a Purchase Requisition (PR) for the employee, obtain approval while ensuring that the approved PR is sent to Supply Chain Management to generate a Purchase Order. Perform the Goods Receipt Note (GRN) and submit the approved invoice to Account Payables for payment processing.

 HR Core Supervisor amendments. Delegate work assignments and tasks to the relevant supervisor and individuals who are acting to have access to leave, performance management and I-expense approvals. Inform IT and Finance to provide the required access to ensure business continuity.

 Activate/ update Purchase Order tab for I-expense. Ensure that both active and new employees have access to I-expense by linking the Purchase Order (PO) table to the appropriate costing centre information to enable employees to load their S&T claims and iProcurement for Purchase Requisitions.

 HR Core Positions and HR Organisation Costing center Updates. Create new HR organizations with the corresponding positions in alignment with the updated OD structures, subsequently, map and link these positions to all impacted employees as required. Amend cost codes in accordance with the OD structure and updates provided by the Management Accounting Section (Finance).

 Monthly Payroll Input. Process payroll input-related changes, including ETS and ATS validations, new engagements (on-boarding), promotions, medical on-boarding, bank detail updates, and terminations.

Prepare and validate monthly payroll inputs, ensuring all changes are accurately processed in a timely manner.

 Monthly Banking details updates and Absence management. Ensure that correct and accurate banking details are updated and submitted for approval. Verify all monthly bank details via the FNB online portal and generate individual reports for all changes. Submit the bank details updates to the Payroll Manager and Finance for review before rolling over.

Absence Request Management: Efficiently process and document employee absence requests when required through the HRIS in a timely manner. Leave Entitlement Validation: Oversee and validate employee leave entitlements on an ongoing basis, ensuring all records are accurately maintained in the HRIS. This includes verifying eligibility for various types of leave (annual, sick, special, family, etc.) and ensuring proper accrual / entitlement for each employee ensuring compliance/ alignment to ATNS Leave Policy. Absence Tracking and Approval Process: Monitor and track employee absences, ensuring timely approval and reassigning transactions to the relevant Line Management for approval after escalation, particularly for absences pending Line Manager’s review. Ensure that absence statuses are updated in the system promptly to reflect the most current information. Daily PTO Monitoring: Ensure that Paid Time Off (PTO) is processed daily by reviewing automated notifications from the system. Respond promptly to any queries related to leave and absence management, including ad-hoc requests and concerns from employees and management. Unpaid Leave Management**: Assist in capturing unpaid leave data in HRIS when required and notify Payroll for accurate processing of unpaid leave deductions.

 Pension Fund. Process Pension Fund Benefits in accordance with the payment instructions received from terminating employees, ensuring all necessary steps are followed for accuracy and timely disbursement from the scheme. Claim Reference Communication: Communicate the claim reference number to both the HHC and the terminated employee, ensuring transparency and smooth processing of the pension fund benefit.            2-Pot System Assistance: Assist employees with the process of claiming their benefits under the 2-pot system, providing guidance and support as needed to ensure they understand the steps and requirements. Reconciliation Report Verification: Download the monthly Reconciliation Report and verify that all terminated employees are marked as inactive, with NIL contributions, ensuring the accuracy of employee status and contributions in the system. Inform HRCs of the employees approaching Retirement yearly

Formal Qualifications

 •           National Diploma in HR

•           Certificate in Remuneration, HR Management or relevant field

•           Registration with SABPP as a Certified Compensation Specialist will be an advantage

•           Registration with SARA will be an advantage

 Experience

      •           Minimum 3 years of experience in Compensation and Benefits administration or Payroll    

                 Administration  is required