EXECUTIVE MANAGER: CEO OFFICE
Listing reference: atns_000238
Listing status: Cancelled
Apply by: 20 July 2023
Position summary
Industry: Aviation & Aerospace
Job category: Others: General Management
Location: Bedfordview
Contract: Fixed Term Contract
EE position: Yes
Introduction
ATNS operates from nine ACSA and 12 other aerodromes. As a globally competitive employer of choice, ATNS is committed to diversity and has achieved ranking within the top 10 companies in South Africa with regards to female representation at executive levels. People living with disabilities will be given preference in line with the with the EE Plan. The appointment is made on a 5-year fixed term contract basis. Applicants will be subjected to credibility assessment, psychometric assessment and security clearance
Job description
· Leadership and Management of Office of the CEO - Contribute strategic inputs into the conceptualisation and development of the overall organisation’s business strategy. Lead development, execution and management of strategy for the Office of the CEO. Serve as the key contact and coordination point for the office of the CEO. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO. Ensure that reports required by the CEO are submitted as required. Lead development, implementation and management of the policies and processes for management of office of the CEO. Develop, implement and manage an effective and efficient documentation flow in the office of the CEO and co-ordination of inputs from other departments for compilation of final reports. Provide leadership in management of strategic meetings on behalf of the CEO in line with the Year Planner or as required by the CEO. Liaise with with internal and external stakeholders on behalf of the CEO. Manage and monitor correspondence and responses to, and from the strategic stakeholders. Ensure CEO is kept informed and up to date with all communications and changes with direct and indirect impact on the industry and organisation. Coordination and management of CEO’s strategic platforms. Communicates directly, and on behalf of the CEO, with stakeholders, on matters related to CEO’s programme initiatives. Act as a trusted strategic advisor and operator for the Chief Executive Officer, who can fill in as necessary in meetings, synthesizing information and feedback for quick decision-making. Ensure thorough preparations and smooth running of EXCO meetings and other committee meetings including coordination and planning. Serve as a liaison between CEO and executives of businesses and functional units, organizing and coordinating internal and external relations initiatives and overseeing special projects.
· Operational Support - To provide strategic and efficient operational leadership in all strategic activities in Office of CEO. Maintain high standards of professionalism, discretion, diplomacy, judgment, customer service, efficiency, and operational excellence for the office. Lead completion of critical aspects of deliverables with a hands-on approach, including business projects, and other tasks that facilitate the CEO’s ability to effectively lead the company. Support CEO’s Personal Assistant in ensuring a smooth-running process in the office of the CEO. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion. Ensure oversight on all policies, submissions to the office of the CEO prior to CEO’s approval. Prepare presentations for strategic platforms that requires CEO’s participation.
· Projects Management - Manage and undertake specific administrative tasks on work programs, projects and research as determined by the CEO. Oversee and manage strategic project projects on behalf of the CEO. Work closely with executive leadership and projects teams and other stakeholders to facilitate delivery and removal of impediments to projects deliveries. Collaborate with responsible functionaries to facilitate project meetings and workshops related to strategic projects in the organisation
· Governance, Monitoring, Risks and Reporting - Develop the required policies and processes to ensure a robust governance environment and compliance in the CEO’s office. Continuously monitor and measure compliance of the CEO’s office team to all ATNS policies and procedures and relevant legislation. Monitor overall performance of the CEO’s Office in relation to set performance targets. Consolidate input from all Departments to prepare strategic level reports for the CEO and other relevant stakeholders. Maintain an effective risk register to ensure effective mitigation or management of the logged risks. Report on progress for resolution of any audit findings to ensure timely closure.
· Stakeholder Management - Build and maintain mutually beneficial relationships with all relevant internal and external stakeholders. Ensure effective management of all communications with stakeholders on behalf of CEO. Facilitate collaboration and interaction as well as communication between the CEO and all critical stakeholders
· People Management - Ensure availability of skilled and competent staff in the CEO’s to meet the current and future needs of the Office. Promote high levels of discipline and performance standards to achieve the Office performance targets and strategies. Manage performance outputs of the Office’s team through implementation of the organisation’s performance management system. Drive employee engagement and retention within the CEO’s Office.
Minimum requirements
MINIMUM QUALIFICATIONS
· A post graduate degree qualification in Business Management or related field
MINIMUM EXPERIENCE
· 10 years experience in managing and leading a strategic office/ strategic business unit or function in a highly complex environment, of which at least 7 years must have been in a senior management level.