Foreign Billing & Collections Administrator FTC 24 MONTHS
Listing reference: atns_000224
Listing status: Closed
Apply by: 26 April 2023
Position summary
Industry: Financial Services
Job category: Other Accounting, Auditing
Location: Bedfordview
Contract: Fixed Term Contract
EE position: Yes
Introduction
Applications are invited for the position of Foreign Billing and Collections Administrator (Grade 10) based at Bruma. The successful applicant will be reporting to the Supervisor: Foreign Billing and Collections.
Job description
- Query log in register completed when queries received from clients.
- Credit and Debit note issue
- To correct data base records when return mail received from clients.
- Open new accounts on Oracle after verification to existing data base records to avoid duplication of accounts.
- Search aircrafts owners/operators on the internet for billing purposes
- To ensure that flights are billed correctly and to adjust the original billing as per billing questions received from contractors/clients at any given time in order to eliminate any rejections and delays of payments.
- Invoice customers as per received movement logs from contracted countries
- Invoice customers for non-regulated business as per received invoice requisition or contract
- Meet deadlines as per FP006
- Declining credit notes by ensuring that changes in billing system is done when notified through any means.
- Capture payments received from banks onto Oracle and running bank statement.
- Accurately applied receipts to correct invoices or as per client request/remittance received.
- Payments received from clients into ATNS’ bank to be captured onto Oracle to the correct accounts first and then submitted to a cheque request for refund
- To ensure that bank charges are captured where necessary and as soon as they are identified.
- To ensure that all credit balances are applied to available invoices or refunded to clients who overpay within the same month of receiving the payments.
- Liaise with the bank to identify payers of the unknown payments received.
- To ensure cash flow by declining contractors debtor’s days
- To stay alert on customer trends
- Send out final notice letters to clients whose accounts are not paid per contractors’ terms and conditions.
- To ensure that all overdue accounts are updated on the necessary program available to expedite collections on all 90 days unpaid accounts.
- To provide all relevant information to immediate supervisor if and when clients entering the 90 days and insolvent or liquidated.
- To provide monthly collection report and comment to the immediate line manager.
Minimum requirements
Minimum Qualifications
- Diploma in accounting
- Studying toward a degree as an added advantage
Minimum Experience
- 3 years’ experience with direct exposure to all aspects of finance (Billing and Collections)
- Sound knowledge of Oracle system especially in AR Module