COMPANY SECRETARY
Listing reference: atns_000239
Listing status: Under Review
Apply by: 16 January 2023
Position summary
Industry: Automotive Sector
Job category: Admin, Office Support and Services
Location: Bedfordview
Contract: Fixed Term Contract
EE position: Yes
Introduction
ATNS operates from nine ACSA and 12 other aerodromes. As a globally competitive employer of choice, ATNS is committed to diversity and has achieved ranking within the top 10 companies in South Africa with regards to female representation at executive levels. People living with disabilities will be given preference in line with the with the EE Plan.
The appointment is made on a 5-year fixed term contract basis. Applicants will be subjected to credibility assessment, psychometric assessment and security clearance.
Job description
· Corporate Governance, Ethics Management & Compliance - To be accountable to the ATNS’ Board. Act as trusted board advisor on all legislative, regulatory and governance requirements. Lead the overall maintenance of corporate governance to ensure that the organisation remains compliant to the legislative framework and MOI in all respects. Lead the safe custody of the organisation's MOI, incorporation documents and all agreements. Assume the responsibilities of the Public Officer of the organisation under the Income Tax Act and other taxation legislation if so appointed. Ensure certification of the organisation’s annual financial statements in conjunction with the relevant departments to ensure compliance to the applicable legislations. Collaborate with relevant stakeholders on the annual financial statements and ensure their availability in terms of the Companies Act. Carry out the functions, where necessary, of a person who is responsible for the organisation’s compliance with the filing of the annual returns in terms of the Companies Act. Coordination and facilitation of necessary governance structure to produce the Integrated Report, including the production of the company’s Annual Report. Ensure all the related group governance structures are run effectively and efficiently to enable proper management of the Board and its Committees. Finalisation of company-level KPI’s in terms of PFMA by coordinating submissions from various departments. Finalisation of ATNS corporate plan in terms of PFMA by reviewing content, double-checking data/information, corroborating facts and figures. Finalisation of shareholders compact, and making changes as required. Reviewing Board policies such as the independence of directors and conflict of interest amongst others. Responsible for Drafting and reviewing ATNS Governance Policies including the ATNS Delegation and Limits of Authority. - Assist with the evaluation process, and evaluation of the Board, committees and individual directors. Assist directors with induction, orientation, ongoing training and education, including assessing their training needs in their fiduciary and other governance responsibilities. Ensure a continuous director development. Assume the responsibility for implementation of a holistic ethics management programme, as well as continuous monitoring and evaluation of the ethics culture within ATNS. Develop and review ethics management strategies, plans, policies and procedures.
· Business Operations - Ensure an effective and smooth relationship and communication between the Board, Committees and Management. Ensure the Board is kept up to date with all relevant amendments, international developments on corporate governance affecting the company and its related entities and bring these to the board’s attention where they would add value. Report to the company’s Board any failure on the part of the company or a director to comply with the provisions of the relevant legislation or MOI. Ensure that minutes of all shareholders meetings, board meetings and the meetings of any committees of the directors, or of the company’s audit committee, are properly recorded in accordance with the Companies Act. Assist the nomination committee and ensure that the procedure for the appointment of directors is properly carried out. Lead the Board with the annual evaluation of the board, its individual directors and senior management. Lead induction, orientation, ongoing training and education of directors, including assessing the specific training needs of directors and executive management in their fiduciary and other governance responsibilities. Ensure that the Board and Board Committee charters and terms of reference are kept up to date. Lead maintenance of the company's registers and filing of the Annual Return with CIPC. Manage the corporate information of the company to ensure that all letterheads, notices and other official stationery and publications of the company display the correct name of the company, registration number, registered office and names of the directors and company secretary. Prepare and circulate Board papers by prompting inputs from various sources of content areas within ATNS. Elicit responses, input, feedback for board and board committee meetings. Arrange and prepare for Board meetings. Assist in drafting annual work plans and schedules. Ensure timeous preparation and circulation of minutes of Board and committee meetings. Manage the work and outputs of the company’s registered office
· Stakeholders Management - Develop, maintain, and manage effective relationships with all relevant internal and external stakeholders. Ensure the Board is kept up to date with all relevant amendments, international developments on corporate governance affecting the company and its related entities.
· Budgeting - Prepare the annual departmental budget for approval. Provide leadership and management on utilisation of the approved departmental budgets and ensure adherence to budgetary guidelines and directives. Provide required regular reports on utilisation of the departmental budget. Contribute to the reduction of costs to enable efficiency.
· People Management - Ensure effective management of all employees in the Cosec function. Support and drive resourcing of the function with competent individuals. Ensure that performance management is embedded in the function to enable effective attraction, development and retention of talent.
Minimum requirements
MINIMUM QUALIFICATIONS
• Recognised Post Graduate Legal Qualification LLB and admission as an Attorney or Chartered Institute of Secretaries Qualification NQF level 8 ( Board level) • Masters’ degree will be an added advantage
MINIMUM EXPERIENCE •
- 10 years’ experience in a Company Secretary role, of which five years in a senior company secretary role. •
- Public sector experience will be an added advantage
- The incumbent has a sound knowledge of Corporate Governance requirements