Stores and Administration FAGG

Listing reference: atns_000152
Listing status: Closed
Apply by: 2 June 2022
Position summary
Industry: Aviation & Aerospace
Job category: Others: Transport and Logistics
Location: George
Contract: Permanent
EE position: Yes
Introduction
Applications are invited for the position of Stores and Administration (Peromnes Grade 10) based in George. The successful applicant will be reporting to Supervisor: Technical Support (FAGG).
Job description

ATNS is seeking an incumbent to provide an administration function and perform stores duties for the Technical Support Department.

Major Activities 
  • Receive and correlate documents in order of priority.
  • Submit documents to MTS/STS for approval or action.
  • Submit overtime claims
  • Submit rosters
  • Arrange transport, accommodation, S & T, etc. for Technical Staff.
  • Maintain a filing system on all applicable Technical Support documentation
  • Safeguarding the integrity and confidentiality of documentation
  • Co-ordinate MTS/STS’s activities
  • Arrange meeting with internal and external stake holders and customers and minute taking
  • Taking, typing and distributing of minutes (Technical, ATS/TS, OHAS, ACSA etc.)
  • Forward documents and parcels internally and externally (post, courier)
  • Perform reception duties
  • Assist with arranging permits for staff and visitors
  • Liaise with ACSA on issues such as invoices, permit issuing, boardroom booking etc.
  • Assist in ensuring compliance with Occupational Health and Safety Act and the ATNS OHAS plan
  • Continuous follow up on CIRs and regular updates of Corrective Action Plans
  • Maintain quality documents
  • Facilitates QMS Refresher training
  • Create Procurement requests
  • Facilitate Tender Briefing sessions
  • Assist with capturing accurate description, specification and scope of work required
  • Liaise with Supply Chain Management team
  • Create Purchase Requisitions
  • Forward signed Invoices and Statements to Creditors for payment
  • Check all courier invoices and forward for payment
  • Manage Petty Cash Float
  • Assist and submit annual Budget input (CAPEX, OPEX, Internal and External Training)
  • Track and advice STS of variances in expenditure
  • Prepare for Financial Year End
  • Supplier contract Management liaising with Legal Department
  • Maintain Asset register (Asset take-on, asset transfer submitted to Finance and all assets to be barcode)
  • Preparation and coordination of presentations as requested
  • Manage the receipt, inspection and validation of all incoming stores
  • Manage the dispatch of unserviceable equipment
  • Submit documents to STS/MTS for approval and action
  • Inventory control of stores, using computer-based stores system
  • Maintain correct quantities of stock
  • Undertake regular review of stock levels and provide reports
  • Manage disposal action of surplus stores and assets
  • Deliver to workshop for repair and provide a replacement for unserviceable equipment.

Minimum requirements

Minimum Qualifications
  • Grade 12
  • 3 Year Office Administration Diploma
  • Code 8 Drivers License

Minimum Experience
  • 3 Years Stores and Administration experience

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