Stores and Administration FAGG
Listing reference: atns_000152
Listing status: Closed
Apply by: 2 June 2022
Position summary
Industry: Aviation & Aerospace
Job category: Others: Transport and Logistics
Location: George
Contract: Permanent
EE position: Yes
Introduction
Applications are invited for the position of Stores and Administration (Peromnes Grade 10) based in George. The successful applicant will be reporting to Supervisor: Technical Support (FAGG).
Job description
ATNS is seeking an incumbent to provide an administration function and perform stores duties for the Technical Support Department.
Major Activities
- Receive and correlate documents in order of priority.
- Submit documents to MTS/STS for approval or action.
- Submit overtime claims
- Submit rosters
- Arrange transport, accommodation, S & T, etc. for Technical Staff.
- Maintain a filing system on all applicable Technical Support documentation
- Safeguarding the integrity and confidentiality of documentation
- Co-ordinate MTS/STS’s activities
- Arrange meeting with internal and external stake holders and customers and minute taking
- Taking, typing and distributing of minutes (Technical, ATS/TS, OHAS, ACSA etc.)
- Forward documents and parcels internally and externally (post, courier)
- Perform reception duties
- Assist with arranging permits for staff and visitors
- Liaise with ACSA on issues such as invoices, permit issuing, boardroom booking etc.
- Assist in ensuring compliance with Occupational Health and Safety Act and the ATNS OHAS plan
- Continuous follow up on CIRs and regular updates of Corrective Action Plans
- Maintain quality documents
- Facilitates QMS Refresher training
- Create Procurement requests
- Facilitate Tender Briefing sessions
- Assist with capturing accurate description, specification and scope of work required
- Liaise with Supply Chain Management team
- Create Purchase Requisitions
- Forward signed Invoices and Statements to Creditors for payment
- Check all courier invoices and forward for payment
- Manage Petty Cash Float
- Assist and submit annual Budget input (CAPEX, OPEX, Internal and External Training)
- Track and advice STS of variances in expenditure
- Prepare for Financial Year End
- Supplier contract Management liaising with Legal Department
- Maintain Asset register (Asset take-on, asset transfer submitted to Finance and all assets to be barcode)
- Preparation and coordination of presentations as requested
- Manage the receipt, inspection and validation of all incoming stores
- Manage the dispatch of unserviceable equipment
- Submit documents to STS/MTS for approval and action
- Inventory control of stores, using computer-based stores system
- Maintain correct quantities of stock
- Undertake regular review of stock levels and provide reports
- Manage disposal action of surplus stores and assets
- Deliver to workshop for repair and provide a replacement for unserviceable equipment.
Minimum requirements
Minimum Qualifications
- Grade 12
- 3 Year Office Administration Diploma
- Code 8 Drivers License
Minimum Experience
- 3 Years Stores and Administration experience