Business performance and operations - Responsible to provide comprehensive end to end company secretariat and governance services to management governance structures at exco and exco-sub committees level: Full meeting coordination: prepare agendas and obtain approval from the relevant chairmen; compile and circulate packs; draft minutes and matters arising and circulate them to members, Arrange, organise and attend respective meetings, Ensure that resolutions of management governance structures are communicated to the relevant internal stakeholders for implementation. Assist in developing and maintaining relationships with internal and external stakeholders.  Deal with various queries including secretarial, governance, administrative, Companies Act compliance, CIPC processes related matters. Ensure demanding workload in the office of the Company Secretary is prioritised to meet all deadlines. Ensure that all relevant scheduling activities are carried out, including organising all aspects of the assigned management governance structures meetings and ensuring all involved are aware of upcoming commitments and responsibilities. Collate, review and prepare a range of papers and correspondence, proactively identify and distil pertinent issues where appropriate. Communicate directly, and on behalf of the Company Secretary and the Deputy Company Secretary, with members of ATNS management governance structures. Manage Office of Company Secretary related projects, research and prepare appropriate reports or presentations independently. - Research, prioritise and follow up on incoming issues and concerns for the Deputy Company Secretary. Review and improve operating practices within the function to ensure it operates to its optimum. Set up and manage agreed communication system and protocols to ensure consistent standards in all communications from the Company Secretary. Work effectively in a demanding environment with competing priorities.  Assist in drafting the corporate annual calendar and maintenance thereof.

Statutory record management and maintenance - Ensure all Companies and Intellectual Property Commission (CIPC) (or equivalent regulators) filing compliance requirements and deadlines are met (such as annual returns, change of directors details, change of company secretary’s details, change of external auditors details, change of company’s registered address, beneficial owner, change of company registration number and etc.)          Maintain and ensure accessibility, confidentiality, integrity and safe custody of the Office of the Company Secretary records in line with the relevant legislation and approved ATNS file plan which provides for quick and efficient retrieval of information (statutory information such as registers of shareholders, directors, directors and prescribed officers’ declaration of conflicts and or financial interests, minutes books, attendance registers, written resolutions, extracts of the meetings, meeting packs and attendance registers); and ensure corrective actions are taken on non-compliance of record keeping. Be the central contact person in the Office of the Company Secretary on request for information (RFI) from auditors and investigators; and obtain approval from the Company Secretary via the Deputy Company Secretary prior dissemination of the requested information. Be the central contact person in the Office of the Company Secretary on request for extracts of the minutes of all ATNS governance structures including Board and Board committees; and obtain sign-off from the relevant secretary of the Committee prior dissemination of these extracts.

Compliance, governance and assurance - Ensure that the company is in compliance with all legislative and governance requirements by working with the Office of the Company team to create appropriate internal control measures. Provide guidance and advise (collectively or individually) to the relevant chairmen and members of management governance structures on their roles and responsibilities relating to meeting administration, sound governance processes and compliance with the relevant legislation. Ensure that management governance structures’ terms of reference are relevant and updated annually and as when is necessary. Facilitation of performance evaluations of relevant management governance structures. Ensure compliance with the company’s Memorandum of Incorporation; Companies Act of 2008, as amended; Companies Act Regulations; Public Finance Management Act of 1999, as amended; National Treasury Regulations; and any other relevant legislation. Ensure application of sound governance practices and adherence to company policies and terms of reference of relevant governance structures. Provide administrative and secretariat assistance during the Board induction process. Responsible for the effective adoption, roll out and embedding of Office of the Company Secretary’s related policies, within the organisation. Assist the Company Secretary and the Deputy Company Secretary in providing an effective Board and Committee reporting function as and when is required. This will include the organisation of meetings and minuting and adherence to constitutional documents.

Directors Fees - Process directors fees in line with the approved finance processes, DoT directors’ remuneration directive and ATNS NED Remuneration Policy. Handle queries in relation to directors fees. Take the lead in benchmarking of NED fees exercises.