• Accurate record keeping.
• Capture data, maintain confidentiality, and ensure safekeeping.
• Order, distribute and control stationery and refreshments as per policy stipulations.
• Check and respond to e-mails accurately and timeously.
• Perform any other administrative tasks as instructed by the relevant manager.
• Arrange all meetings timeously and inform participants properly of the agenda, venue, and time.
• Distribute all documentation for meetings timeously, namely agenda, minutes of the previous meeting, presentation, etc. to participants.
• Ensure that meeting packs are professionally prepared.
• Take minutes in meetings when required and transcribe.
• Ensure that documents are typed accurately and timeously.
• Arrange travel and accommodation when required to.
• Process mail and receive and dispatch couriered packages.
• Submit purchase requisitions for TS in accordance with the Procurement process.
• Follow-up on official orders with suppliers.
• Send all source documents to creditors timeously for payment.
• Ensure that all monthly contract payments are done.
• Assist Creditors department with updated monthly statements from suppliers and or any other information needed.
• Implement ISO procedures as per the Quality Management manual.
• Continuously follow-up on Continuous Improvement Reports.
• Develop and maintain sound working relationships with internal and external stakeholders.
• Liaise with and engage relevant stakeholders in dealing with issues and queries and assist with communication to and from the Head’s office.

Minimum Experience 

• At least 3 years office administration experience or equivalent